Frequently Asked Questions

Application and Eligibility:

Ideally, an exchange student must be in their Sophomore or Junior year. Those going for exchange programs in their Senior year might get affected by late graduation due to leftover courses at IBA, upon their arrival back to home university. However, all four years are eligible to apply for exchange programs, depending on the eligibility criteria.

The eligibility criteria differs from program to program. When students are informed about a particular opportunity, the eligibility criteria is clearly outlined in the announcement.

Yes, you may do so, as long as the program you are applying to aligns with your specific degree program. IBA International Office would aid you in providing you documentation that you need such as your English Proficiency letter; however, the International Office would not be responsible for processes of the exchange program itself and you would have to complete all procedures on your own, before and after the exchange.

Various opportunities come throughout the year. For programs in Spring, the applications usually open during September to November and for Fall, they are open between March and May. However, as and when declared, the details of the opportunity are floated through an email from IRC office IBA, updated on IRC IBA's Facebook page and its website.

The students who would like to participate in any international opportunities are recommended to attend the 'Information Sessions' which are conducted by IBA IRC and should carefully review the program information of the opportunities that come before submitting their applications. The International Resource Center is always there to assist the students in the application process.

There are opportunities available for both undergraduates and graduates. IBA alumni are also sent some opportunities which they are eligible for.

Selection Process:

The selection process is as follows:

  • An application form is sent from IBA’s International Office to your IBA email address [official announcement].
  • Your eligibility is checked at IBA’s end.
  • If you are eligible for the program, then you are called for a panel interview at IBA.
  • Once selected, your nomination would be sent to the host university.
  • If the host university confirms your selection, they get back to IBA’s International Office.
  • You are informed of your selection and need to carry out the formalities which are required to confirm your participation in the exchange program.

IBA’s International Office provides you with an English Proficiency Letter, which usually waives off requirements of English Language tests such as TOEFL or IELTS. However, in some cases, you might have to appear for these tests.

Every host university has their own CGPA requirements. However, it is best if you try to maintain a fairly good CGPA so that you have greater chances of selection, as selections are done on merit basis.

For Selected Candidates:

Once you have been officially selected for the program, you can proceed to arrange for accommodation. You must make your own visa and travel arrangements (depending on the program, IRC or the program organizers/sponsors might help you in this process). Obtain suitable travel/health insurance, if required and complete all your documents before applying for a visa. International Resource Center will be there for you throughout the process if you require any assistance.

Once you have received your acceptance letters and have made up your mind to go, you need to apply for your visa immediately. You need to check the required document list from the website of the appropriate consulate/embassy and get your documents in order. It is highly recommended to apply for the visa as soon as possible! (Depending on the country, the visa process takes from 1 to 4 months).

These exchange opportunities are limited and only a few lucky students get selected for each program. Backing off at a later stage means that the selected student wastes the opportunity that could have been availed by another deserving student. Hence, one should only apply to exchange programs if they are sure of the fact that they would be availing the opportunity, if selected.

Credits Transfer/ Timely Graduation:

Yes there is a possibility of getting some of your courses transferred from your studies abroad after you return. Please remember that the courses should be relevant to the program you are studying at IBA.

An email with following details has to be sent at and should be copied to

  • Course name
  • Equivalent course at IBA
  • Course outline
  • Transcript

The case is then discussed with the committee and the students are informed accordingly.

Not necessarily. If you are able to complete your courses and the require credit hours then you may graduate in time.

As an exchange student, you are bound to return to your home university upon the completion of the exchange semester. A complete degree transfer is not allowed.


It depends on program to program. Funding details are also specified within the description of each program that is emailed to the students. Some opportunities may be fully-funded, some partially-funded and others self-funded.

Yes. Funding from IBA depends on merit-cum-need based criteria.

It depends from program to program. Usually, a student on hundred percent aid from IBA do not have to pay tuition expenses but they must pay for their own airfare, accommodation and living expenses abroad.

A Financial Assistance Form, which can be accessed through the SFS Portal, needs to be completed. An acceptance letter or screenshot of the acceptance email is required in order to verify participation in the program. The case is discussed with the committee and the student is informed accordingly.

Still Have a Question?

If you still cannot find the answer to your question, please visit us at the International Resource Center in the Main Campus or write to us at